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Welcome to our Term 2 Bulletin - July 2023
Welcome to our end of term 2 Bulletin - wow, how quickly this term has disappeared. We hope this term has been a productive and rewarding one in your school. As we head into the holiday break we hope you are able to take a break, spend time with family and friends or enjoy a quieter time to catch up on your task list.
Our annual conference program is coming together, we hope you take the opportunity to read through our conference program, register and book accommodation if travelling from around the state. Details and links included below.
This term, Vice Chairperson, John Collighan and I, along with other Executive Members, on behalf of the TSAA, have continued to meet with the Department for Education, Children and Young People’s Corporate Managers at six weekly intervals and have been involved on various working and stakeholder groups. These meetings provide us with an effective podium for discussion and communication to enable us to connect, maintain and strengthen relationships with all DECYP cohorts. Our meetings are very productive; giving us an opportunity to represent our colleagues, provide feedback, share initiatives, and develop excellence in administrative practices across our schools.
TSAA Executive
Executive positions and members for 2022 - 2023
- Chairperson – Cynthia Pearce
- Vice Chairperson – John Collighan
- Secretary – Carol Bellchambers
- Assistant Secretary – Sharon Lacey
- Treasurer – Brenda McLarin
- Assistant Treasurer –Missy Thompson
- Bulletin Editor - Shelley Spong
- Lucy Robbins
- Robyn Langworthy
- Gail McLaren
- Leanne Wescombe
- Andrea Miller
- Lea-Anne Breganti
2023 - 2024 Executive vacancies - we will have vacancies to fill on our TSAA Executive in each region for 2023 - 2024. These positions will become vacant at our AGM in August. Please consider joining the TSAA. Input and involvement from new members is vital for our Association to evolve, continue to grow and be an active and supportive group that strives to support colleagues across the state.
At our conference we will be providing some time in network groups to gain feedback from SBMs - how can we support you? What do you see as the purpose of the TSAA now and into the future? Your feedback is valued and important for the future of our Association.
Please reach out to our Executive for support, discussion, sharing of ideas, concerns and assistance. We are always happy to facilitate "Buddy SBM's" - an informal arrangement, when you feel you need someone to touch-base with, a colleague to discuss and brain-storm with!
TSAA Desk calendars - we still have a small supply of additional 2023 desk calendars. If you would like an additional calendar please email gail.mclaren@decyp.tas.gov.au
2023 Conference
Our TSAA Conference is on Thursday 24 and Friday 25 August 2023 at the Paranaple Convention Centre, Devonport. We are excited to be holding our conference on the North West Coast for the very first time.
This year we are planning a slightly different program. We would like to offer delegates the choice of attending DECYP Master Classes. These sessions will be smaller groups on specific focus topics run by Corporate Business Units and their teams. When our delegates register to attend our conference, they will select which Master Classes they wish to attend each day. Feedback from previous years is that some of the DECYP presentation content had been covered previously in the Business Operations Professional Learning Wednesday TEAMS sessions. By offering this different format we believe this will allow delegates more flexibility and added value – giving them opportunities to attend the sessions that are relevant and of interest to them.
Our AGM will be held as part of day two in our conference program along with our Annual Dinner on Thursday evening at the venue. Our dinner theme this year is "Glitz & Glamour".
Thank you to our TSAA and our National ASBLA Committee for your continued passion and dedication to School Business Leaders across Australia as we continue to promote school business leaders and our professional leadership roles in public schools.
Our Vision
Together we inspire and support the role to be skilled professional administrators
Chairperson
2023 Annual Conference
"Inspiring Futures - Moving Forward"
24 & 25 August 2023
Paranaple Convention Centre
Devonport
REGISTRATIONS NOW OPEN
Access Trybooking for delegates - https://www.trybooking.com/CIKFK
DECYP Master Classes / Conference Program
Delegates will be offered the choice of attending DECYP Master Classes throughout our two-day program. These sessions will be smaller groups on specific focus topics run by Corporate Business Units and their teams. A Microsoft Forms document will be emailed to delegates closer to the event to register your preferences.
Here is the link to our proposed program;
Following an incredible career performing in over 4500 concerts and keynote addresses, to well over a million people around Australia, New Zealand and the USA, the TSAA are pleased to announce that renowned blind guitarist and motivational speaker Lorin Nicholson OAM, has been invited to be our M.C. and motivational speaker, at this year's annual conference.
Lorin’s highly acclaimed motivational keynote address and contribution to our two day conference promises to be engaging, educational, entertaining and highly inspirational.
As a highly accomplished blind person, Lorin is a true example of leadership and how success can be achieved despite life’s hardships and challenges. During his keynote address titled; “Clarifying YOUR VISION – Don’t BE Blinded”, each person not only has the opportunity to see and hear Lorin’s inspirational music and powerful life experiences, but more importantly will receive fresh new perspectives and a hands-on approach to achieving real success and life balance at home and in the workplace.
Over recent years Lorin has been recognised as;
- a Golden Guitar finalist
- an Australian album producer of the year
- an Australian of the Year nominee
- a Queensland service award recipient
- a Batonbearer for the 2018 Queen's Batten Relay
- the First blind person to ride pushbike across Australia
- an Industry leading Remedial Therapist, practitioner and trainer
- a Motivational speaker at the Invictus Games 2018.
- an Order of Australia Medal OAM recipient 2021
As a happily married father of four children, businessman, educator, author, musician, athlete and motivational speaker, Lorin not only talks about success, he personifies it and looks forward to sharing his inspirational music, unique insights and life experiences with every member of the audience.
Our second keynote speaker is Ngaire Hobbins. Tasmanian identity,
Ngaire Hobbins is a dietitian skilled at sharing the science of nutrition, ageing and brain health in everyday language. She is an author and speaker as well as a clinical practitioner.
Ngaire’s presentations aim to help people live their best lives, especially those looking ahead towards or already embracing their later years. Advances in medicine have delivered us decades more than our grandparents enjoyed and we all want those years to be good ones – that is what Ngaire talks about. Ngaire is an engaging and informative speaker and will offer practical, sensible guidance on thriving into later life and reducing dementia risk. There will be time for audience questions during the session.
Have you booked your conference accommodation as yet?
We recommend staying close-by at the Devonport Novotel; https://www.idem.events/r/tsaa-2023-conference-tasmanian-school-administrators-association
or the Gateway Hotel, Fenton Street; Gateway Hotel, Devonport, TAS (gatewayinn.com.au)
Parking is available at both sites along with generous three storey parking adjacent to the Paranaple Convention Centre.
Expressions of interest are now welcome from permanent Administration Clerks to attend our upcoming TSAA 2023 Conference in Devonport in August. We have 25 registrations available to Administration Clerks. If you would like to attend, please submit an expression of interest form, link below. Your nomination form must be endorsed by both your School Business Manager and your Principal. This is a great opportunity to attend some fantastic presentations, network with colleagues and develop your skills and confidence, especially for those Aspiring School Business Managers.
Please email your EOI to John Collighan; john.v.collighan@decyp.tas.gov.au
Attending Interstate Conferences
Have you considered attending a conference in another state as part of your professional learning, personal and professional growth as a school leader? The TSAA offers financial support and assistance to School Business Managers with permanency in DECYP schools, to attend national conferences each year. Due to travel restrictions over the past few years this program had been put on hold. However, we would like to promote this opportunity again. With the support of your Principal please give this some consideration.
Queensland School Business Managers' Association Conference, Anything is Possible, 14 - 17 August 2023 Calendar of Events (sbmaq.com.au)
Selection Criteria:
- Applicants must be a permanent School Business Manager, currently employed by the DECYP, working in a Tasmanian School/College with at least one year’s service as an SBM. In your application include your employee and position number, as well as your School/College.
- The applicants’ school must be financial members of the TSAA.
- Applicants must have the support of their School/College which must be verified in a signed, written statement by their Principal.
- The applicant's School/College must be prepared to make up any shortfall in costs. If not then the applicant must be prepared to do so from their own, or other available private funds. Either case requires a commitment from the School/College or the applicant. This must be given in writing in the application.
- Applicants must nominate which Conference they will attend and must use the funding to attend only that Conference.
- After their return applicants are required to write a report that will be published in a TSAA Bulletin and be presented at a TSAA Executive Meeting.
- All applicants must be prepared to represent, in a positive manner, the TSAA, DECYP and Tasmania Education in general.
- Applications must include a statement on how they feel the experience will be of benefit to them, their School/College and to other School Business Managers.
- Any person will only be eligible to receive a grant once in every three years.
- All successful applicants must apply for a travel warrant.
- All applications are reviewed by the TSAA Executive.
Consideration needs to be given acknowledging our budget and to encourage and provide an opportunity to ALL School Business Managers.
If you have attended a conference within the last three years you are still able to attend another conference at your own or your school’s expense. TSAA will contribute to one conference within this period of time. This is professional learning and can be claimed as a tax deduction if you pay the cost yourself.
This is a great opportunity to compare practices, network and build on your knowledge and leadership capacity both in yourself and within your school teams.
Please make contact with Cynthia Pearce or an Executive Member if you would like further information or wish to apply.
New Starter Pack
New permanent, fixed term or relief employees will need to complete a New Starter Pack (NSP).
- Employees engaged via contract or permanent recruitment process will receive a link to the NSP by HRConnect.
- New relief employees – the NSP link can be provided to relief employees prior to their first day to assist with early IT provisioning.
Employees must ensure everything is completed on the NSP, if incomplete (i.e., no TFN or no banking details) this will delay payment of salary.
New teaching staff are encouraged to provide teaching qualifications and statements of service via the NSP, this will assist with placing on the correct salary level at the time of engagement.
Timely advice to Recruitment and Payroll
To help with the commencement of employees’, vacancies need to be submitted via PageUp as soon as possible, this will avoid delay in salary payments and ensure employees have system access when they commence as IT provisioning relies on employee data from the HR System.
Employment Register Contracts
Once a PageUp request is approved, you will need to follow the instructions provided to you by the Recruitment Officer.
In regards to employment register contracts it is the responsibility of the SBM to complete the contract within PageUp. For more information on how to complete a contract you can visit the how to guides on the right hand side of your PageUp dashboard, It is imperative employees click and accept their contracts within PageUp, once the click and accept is completed the contract details are sent to Payroll for processing. As the request owner, the SBM will receive an email when the contract is accepted by the employee. Please follow up with the employee if the email is not received in a timely manner.
Workload Variations
Workload variation increases should be progressed via PageUp prior to completing the Agreement to Vary Hours of Work form. Workload variations are to be confirmed through an Agreement to Vary Hours of Work form so that employees receive the appropriate salary in accordance with their approved workload. To assist in ensuring the work variation can progress, please check employees have signed the Agreement to Vary Hours of Work and the Work Pattern is included, and it is correct. TIP: Do the hours add up? We receive many forms that don’t and this can cause delays.
Payroll Service Centre
As we have now decommissioned the HRpayroll email and now solely using the PayrollServiceCentre we are reminding our employees and our payroll team to communicate through one ticket and not create multiple tickets or have multiple people dealing with the same issue – we are working on this with you!
Pay extract
The fortnightly pay extract is an Audit requirement and required to be completed each fortnight. The purpose of the pay extract is to confirm all employees on the pay extract are within your school/business unit and to advise of any corrections on the payroll. There is NO requirement to also log these updates via the PayrollServiceCentre, these corrections will be actioned from your return on the Pay extract.
Edi
EdiHR is a great tool to assist each fortnight with contracts, HDAs expiring, employees on LWOP and so much more, take a look today and see how helpful it can be.
Employment Process workflow
The Employment Process Workflow chart will assist with what forms and associated process to follow in relation to employee engagement.
We are pleased to launch a new series of live online wellbeing webinars for 2023.
The webinars are open to all staff across DECYP.
These sessions are facilitated by experts and are designed to help share information, strategies, practical tips, and ideas to support your wellbeing at work. Share the details with those who you think would be interested and encourage your staff and colleagues to attend.
Find out more about all the sessions in the Staff Wellbeing Professional Learning page, where you’ll see our flyers for live webinars.
What will I get out of joining a session?
- Learn practical approaches to adapting, building resilience, and maintaining your health and wellbeing.
- Be guided by experts who understand our workplaces settings.
- Look at ways to stay positive and achieve a healthy balance between work and home.
- Strategies to effectively handle more challenging conversations by promoting understanding and respect in the workplace.
- Share strategies on how to look after yourself, through self- care and mindfulness.
Who are we partnering with?
- The webinars are run by experts from our wellbeing partner providers, Newport and Wildman (EAP) and Bupa who is our corporate health partner.
- They are familiar with our work and connect us with well-recognised experts to deliver quality wellbeing programs.
If you require any further information please do not hesitate to contact me.
Jennie Gorringe (She/Her)
Senior Consultant, Workforce Wellbeing Inclusion Engagement
HR Policy Strategy and Wellbeing Human Resources
Phone: 61653909
- Say NO
- Make a list
- Reflect on what you are grateful for
- Laugh
- Sleep
- Listen to Music
- Eat Well – Try this recipe https://www.heartfoundation.org.au/recipes/beef-and-green-vegetable-pasta-bake
- Take a walk
- Make something
- Get your heart rate up
- Don’t forget your sense of smell
- Ask for help
- Declutter at home or your office
- Learn something new
- Connect with other people