Due to the Covid-19 restrictions over the past 3 months our TSAA executive, like many others, have relied heavily on technology to enable us to continue to meet via Microsoft Teams. This has worked well and whilst our focus and workload priorities shifted it allowed our executive to stay in touch, continue to be involved in DoE Working Groups and ensure communication has remained open and relevant. Many of us have continued to stay at work through-out this Covid-19 period with schools in most regions remaining open for children of essential workers or those families that preferred to send their children to school. Unfortunately, schools in the North West of Tasmania were closed for several weeks with all staff and students working from home. Whilst these have been very challenging and unusual times for us all there have been many positives. The advancement of technology and availability of VPN access has been very exciting. Opportunities to upskill with our colleagues, demonstrate incredible resilience, creativity and commitment has been fabulous.
Unfortunately, just a few weeks ago we made the decision to re-schedule our Annual 2020 TSAA Conference which was to take place in August. We have now secured dates for 2021 – May 20 & 21st at Wrest Point Casino, Hobart. We are considering options for running Forums in the three regions (South, North & North West) later this year although at this time it is hard to confirm how this will look. With the progressive easing of restrictions and intrastate travel we are hopeful this can occur. Our thoughts at this stage are to involve our DoE Corporate Teams to present workshops on relevant focus topics and offer an opportunity to our regular business sponsors to set up small booths and network with our school administration staff. It is important to continue to provide our members with opportunities to come together as a group and provide networking opportunities if possible.
Our Executive are currently discussing how we will manage our AGM for this year. We will keep members informed as this progresses. There will be several vacancies on our Executive to be filled. If you would like to be involved please make contact with us to further discuss.
Also as a consequence of Covid-19 our ASBLA (Australian School Business Leaders Association (previously AAGSA) National Conference scheduled for July 2020 in Victoria has also been rescheduled to 8th and 9th of July, 2021. This will be held at the Pulman in Albert Park, Melbourne. (save the date)!
Sharon and I have continued to meet with the Department of Education’s Corporate Managers at six weekly intervals, once again through the Microsoft Teams platform; this has been more limited however still very informative and inclusive. We have been involved on various working / stakeholder groups. These meetings provide us with an effective podium for discussion and communication to ensure we accomplish successful outcomes and assist school administrators to carry out their tasks and operate within Department of Education guidelines in an efficient and effective manner. Our relationships between schools and corporate departments have continued to strengthen; this is something we feel very passionate about, breaking down the barriers, encouraging participation on working groups and valuing the opportunities we have to provide input and feedback to the various corporate units including HR & Workforce, Finance and Education Performance, Information Management, Business Operations and Project Review teams.
TSAA representatives have being involved in ongoing conversations with the Education Performance Review Team to have input into a review of the current permissions in EduPoint for the Student Information Validation Form and all Enrolment Forms in preparation for 2021. Another focus for us for 2020 was to re-commence our TSAA Mentoring Program. Training for mentors was to take place in July however due to the current circumstances this has been put on hold. We have been fortunate to secure some funding from DoE to off-set costs and be able to offer attendees some reimbursement of travel costs to attend State-wide training.
As we move towards the end of Term 2 and the opportunity for some to take a few days recreation leave, we wish you a well earned break or a chance to catch up while schools are a little quieter over the break. As intrastate travel restrictions progressively reduce many of us will be able to spend some time catching up with family and friends and exploring our home state. https://buysomethingtasmanian.com.au/
Take care, stay safe!
TSAA New Conference Date
20th & 21st May, 2021
Wrest Point, Hobart
Have you been in CANVAS Lately?
The Business Operations Team in conjunction with the Departments Business Units have put together a Learning Plan for 2020 School Business Managers - there are some fabulous topics coming up.
You will also find links to DoE / Business Operations Presentations that have already been delivered and can be view again as needed.
Are you using Mcrosoft Teams? What is Microsoft Teams?
Here is a link to a quick start guide; https://educationtas.service-now.com/sp/?id=kb_article_view&sys_kb_id=a6cff55b1b741c106cc6baeccc4bcb0c
The TLC Website is also very useful; https://tlc.education.tas.gov.au/resources/quality-teaching/learning-at-home/webinar-recordings/
There are lots of Teams PL on; https://education.microsoft.com/en-us
Or in Teams itself - bottom left there is a Help icon which has a selection to some great training
As previously communicated EPR moved to Service Now in 2019 for logging service requests. This move has allowed EPR to better manage requests and ensure we provide an efficient service.
What does this mean for you?
- You will continue to use EPR mailboxes to log requests [email@example.com and firstname.lastname@example.org]
- You will notice a different look and feel to the emails coming from EPR. The new emails will be similar to the ones from the ITS Service and Help Centre but the job reference numbers will start with EPR.
- When you email one of our EPR mailboxes you will receive an email confirming receipt along with an EPR reference number.
- Please quote this reference number when following up on requests you have logged with us or reply to the email that you received as this will allow correspondence to be logged against the initial request.
- You will receive a survey after EPR have resolved your request. We appreciate your feedback and this will be used to improve our service.
EPR have formed a working group to review the current Permissions in EduPoint for the Information Validation form and all Enrolment forms in preparation for 2021. The working group consists of members from; Legal Services, Learning Services, ITS, Principals, TSAA, Business Managers and School Administration staff. A second review group which will include school administration staff will be formed to evaluate the recommendations made by the working group. We understand that enrolments packs for 2021 have started being created and acknowledge that this process will have to put on hold whilst we review the Information Validation form and all Enrolment forms. With this in mind, we aim to undertake the review and changes to forms for 2021 as quickly as possible.
DoE have an agreement with Birth, Death and Marriages to verify a student’s birth when a Birth Certificate cannot be provided by the parent/guardians due to financial hardship or family/custody reasons and EPR pay for this service. The consent form in these circumstances should only be used in exceptional circumstances as per our agreement with the Department of Justice. When school administration staff are completing the “office use only” section of the form, please do not record an individual email address for reply, instead, please use the school administration email address as Birth, Death and Marriages will only reply via email to a school address not an individual person.
At Rokeby PS we pride ourselves in having great determination and community spirit.
During the Learn at Home period all staff banded together to create work packs for students to continue their learning at home. Teaching Staff communicated with students daily using Class Seesaw.
We sent home recipes and ingredients for families to cook together and we supplied items to complete a Science experiment at home.
Overall RPS families embraced learning at home but students were glad to return to the classroom and be with friends again.
Admin staff took the opportunity to catch up on Archiving, with some files dating as far back as 1979. We managed to record and fill 22 bags to be sent off for shredding and have several boxes ready to be sent to Archiving.
East Launceston Primary School were successful in their submission for Capital Works funding in 2016 and in 2020 we are thrilled to open our new Kindergarten Hub. Design and Architecture by ARTAS and building by Rosier Builders. We are very happy with the finished product.
School Business Manager
East Launceston Primary School
- If it feels wrong don't do it
- Say exactly what you mean
- Don't be a people pleaser
- Trust your instincts
- Never speak bad about yourself
- Never give up on your dreams
- Don't be afraid to say no
- Don't be afraid to say yes
- Be kind to yourself
- Let go of what you cannot control
- Stay away from drama and negativity
Back in 2012 whilst being on the TSAA Executive, I became a member of a working party with DOE to look at setting up a new learning initiative for School Business Managers partnering with the University of Tasmania. Three years later in 2015 a fantastic opportunity was offered to SBMs as well as other DOE corporate employees to enrol with UTAS for a Degree in Business Administration.
I enrolled in this initiative and was so excited and determined to gain a degree. It was something that I always wanted to do. Because of previous diplomas I was given prior recognition and only had to complete 12 units of study instead of the normal 24 units.
During 2016, most of the participants enrolled with UTAS transferred to the Associate Degree which left only 3 other UTAS participants. This small group, including myself, supported each other for most of the next 3-4 years to complete the units of study for the full degree.
Last year at the end of 2019 I graduated with my degree. It was a very proud moment to be recognised for all the hard work of study including formal exams and whilst working full time. I definitely could not have done this without the support of family. Although the last 5 years were at times stressful and I wondered “what on earth was I thinking” I enjoyed the study, mind you I am not missing the reading of text books. Attaining a degree was a lifelong dream and it just goes to show that with determination and a strong will you can achieve anything if you really want it. Learning should never stop and we should always challenge ourselves to be lifelong learners.
My name is Annette Durose
I have worked in the Department of Education for 24 years – 14 years as a School Business Manager and prior to that as a District Personnel Officer. I have also been a member of the TSAA (2015/2016).
In 2015 I accepted the offer of a Business Initiative between the Department of Education and the University of Tasmania. I recall 72 employees started the Degree but many didn’t continue after that.
At the end of 2016 a number of Business Initiative students transferred to the Associate Degree with the University College - but myself and 2 or 3 other DoE colleagues decided to stay with the Tasmanian School of Business and Economics to formally complete the Degree of Business Administration.
Looking back at the start of the process – I’m not sure I really knew what I was getting myself in to – as one subject per semester turned into the next year taking 2 subjects per semester. At the beginning of 2018 - I really just wanted to complete it - sooner rather than later – I had 7 subjects to complete. So I made a decision and committed myself to just work and study and completed 1 subject over summer holidays and then 3 subjects per semester….all whilst working full-time – crazy some might say! I could not have completed it without the support from my family as well as the professional support from my school Principal.
It was definitely hard work and demanding but persistence and hard work was rewarded when I was admitted to the Degree of Business Administration in December 2018.
Whilst the Degree is definitely a personal and rewarding experience – the achievement has reminded me that you can do whatever you set your mind to do – at whatever age you are.