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Links to all the DoE Presentations are now on our TSAA Website. Please share these with your admin teams and take the time to view and read the content and contact information. Here is the link; https://www.tsaa.asn.au/conference
The photos from the photo booth at the Conference Dinner are now online for SBM's to download.
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Thank you for your support. Our TSAA Executive are grateful for your ongoing support and engagement.
Please also remember to support our fantastic 2019 conference sponsors;
- ASCA Ltd
- Compass Education
- Fairmont Furniture
- Iris Computing Pty Ltd
- Island Recreation
- Leading Image Tasmania
- Matrix Security
- Maxxia
- MSP Photography
- Office National Hobart
- Officemax / Winc
- Officeworks
- Programmed Property Services
- Projex Furniture
- Ricoh Australia
- Smart Records Group
- Sturdybilt Agencies
- Tasplan Super
- Ultimate Play
- Work and Training
Without the ongoing support of our sponsors our conference would not be possible.
Last term your TSAA representatives continued to meet and liaise with DoE Corporate and Business Teams; Education Performance Review (EPR), Finance, HR, Payroll and Recruitment, Deputy Secretary; Robert Williams, along with representatives of the Relief Absence Management System Working Group and the Intranet Redevelopment Project Group.
There are a number of very exciting initiatives underway at the moment;
Eight schools across the state from primary, secondary & college sectors will commence piloting the Relief Absence Managment System from late October with a view to go live with this new system in all schools from March 2020. View the Relief Absence Management conference presentation on our TSAA website for more information; https://www.tsaa.asn.au/conference
The Intranet Redevelopment Project is well underway with changes to search functions and responses already taking place. This will happen in stages; reviewing policies and metadata, feed search responses and tidying up anything that is incorrect along with a review of policies and templates over the next 12 months and beyond. Two home pages will be introduced, one for schools and one for non-schools, these will be constantly monitored and updated.
The DoE Finance Team are planning on rollling out GST training sessions throughout the state early in 2020. These will be 2 - 3 hours sessions offered to both SBM's and administration staff in a training style course plus supporting on-line training.
Perry Kick will be in Tasmania offering Qkr Training sessions in various locations across the state in October - see the article in this bulletin for further details.
Further commuication and discussion will be shared in upcoming SASP Updates relating to the upcoming changes to the School Budget Cycle proposed for 2020 and best practice for Debt Management in schools.
We have included in the Bulletin a new "Budget Health Check" which our Business Operation Advisors have put together.
We encourage all SBM's to join in their local Network Groups, this is a great way to meet fellow colleagues, share ideas, have mini PL sessions, provide support to each other and collaborate on initiatives and topics of interest. Our Department Project Groups are keen to attend Network Groups in the coming months to share new initiatives and receive feedback. If you are organising a Network Meeting in your area please let a TSAA Executive Member know of the details, wherever possible an executive member will attend.
All SBM's are invited to send through any articles of interest, photos or write-ups for our TSAA Bulletins. It is great to be able to share stories and events with our fellow colleagues. These could include special school events, building projects, SBM profiles etc.
For those taking leave in the upcoming holidays we wish you a well earned break. For those working over the holiday period I hope you have a productive couple of weeks catching up on tasks and making the most of the quieter time whilst students and teachers are off site. Take care and support each other as we prepare for a busy Term 4 in our schools.
Cynthia Pearce
Chairperson
Notes from our May DoE Meetings
Relief Absence Management Project; a working party will be established in the coming months with the hope to go live in term 3 – 4. This will include a number of positive changes including simplified processes for relief and additional weeks.
Additional sick leave is available for teachers under their award, up to 20 days, depending on circumstances. Medical information needs to be sent to HR for approval.
Selection panel convenors must obtain a referee report for all external applicants for DoE positions. If you are asked to be a referee when you are on a panel or a convenor it is recommended you do the report prior to the panel short listing taking place and ask other panel members to disclose their short list of applicants first. There is no right or wrong way of writing a selection panel report, as long as it is written in a way so as a non-panel member can clearly see why the successful applicant has been successful.
As a result of a recruitment audit HR are in the process of updating the recruitment and selection panel process. A new selection panel template with some automated fill-ins is to be rolled out later this year.
Fringe Benefits Tax Reporting; information was recently requested from some schools by the Finance team. Unfortunately, this clashed with the Easter Break. It is a requirement that schools report in a timely manner. This should be a straightforward request by going back to school document files and invoices for information.
The Finance Team have had discussions with the PLI regarding setting up a training course on GST for schools aimed at both SBM’s and admin clerks. This would be a face-to-face session with additional back-up training sessions on the intranet.
Other topics of discussion were;
- Debtors letters
- Writing off of bad debts
- Edi reports
The Finance Team will share further updates in upcoming SASP publications.
TSAA Website; https://tassaa.schoolzineplus.com/
Employment Management System (EMS) – Search and Appoint Hints and Tips
There are situations where sometimes an applicant doesn’t appear in the Search results. This may be due to a number of factors. Below are some hints and tips on finding the right applicant at any one time.
Search Options
Once you have signed into EMS and completed the mandatory filed under Search and Appoint you will come across the Search Option section. The Search Option section is not mandatory and therefore may get overlooked but this section is very useful in finding particular applicants. Below outlines what each option filters:
- No Search options: this is the default search and will return applicants that match the search parameters entered in the previous fields e.g. Sector, Municipality.
- Show me previous applicants that I have appointed: based on the search parameters you have entered, this option will return applicants you have previously successfully appointed to the register role type selected.
- I have an applicant in mind: this is a specific name search.
Note: if the applicant has not registered for the role you have selected, they will not return in the search results.
- Show me similar applicants to an applicant: by selecting this option and entering a particular applicant name, the system will consider other applicants with similar work preferences and return the details in the search result.
Inactive and Unavailable applicants in results
Inactive and Unavailable tick boxes need to be used in conjunction with the above. You might use “I have an applicant in mind” but their profile might be inactive or unavailable and will not show if you do not ticket the appropriate box.
- Include inactive profiles: applicants who have not logged into the system or had any activity for 7 months will have a status of ‘inactive’. Being inactive does not indicate that an applicants details are invalid or expired. It is still possible to offer appointments to these applicants.
- Include unavailable applicants: an applicant can indicate they are unavailable in their application.
- When an applicant is appointed and the process is completed in the Employment Management System (EMS), their unavailability is updated to reflect the duration of fixed term or relief appointment. Appointments to these applicants can still be offered, however you should be aware that they have other obligations.
If the applicant that you are searching for still isn’t appearing in the result this may be due to:
- An incomplete application by the applicant; or
- Expired Registration with: Teacher Registration Board or Registration to Work with Vulnerable People.
If you require further assistance there are step by step QRG’s on the EMS help page that can be found at: https://intranet.education.tas.gov.au/intranet/CSD/HR/Pages/EMS.aspx
If you have any furthur questions in regards to finding an applicant on EMS or other gerneral questions regarding EMS please contact Vacancy and Staffing Services on recruitment@education.tas.gov.au.
VEM Approvals
Please ensure when you action your VEM approval that you thoroughly read the approval details.
If an approval states a contract is to be generated for one term only, please adhere to the dates approved.
Also, ensure you use the position number related to the VEM in your IOA – this is important to reflect correct costing details in your SAWM profile.
2019 TSAA Conference – 26-27 August, Hotel Grand Chancellor, Launceston
Planning for our 2019 conference is well underway and promises to be an action packed couple of days with amazing speakers, networking sessions & DoE information sessions. We still have some spots to fill so we can finalise the program however things are looking great. Here is a little info about some of our speakers :
Robbi Mack - Heart Beatz
Robbi Mack is the ‘Queen of HeartBeatz’ and has a passion for inspiring and amplifying the potential found in human connection. Robbi empowers people with the tools to integrate our
minds, with messages from the heart. An expert in emotional intelligence she innately understands the importance of self-awareness, self-management, and the power of empathy in becoming our greatest selves.
HeartBeatz lays a foundation for inspired heart-centered leadership. Understanding human connection enhances communication, strengthens teams and builds collaborative high performing cultures. At the core of business is the heart of the people driving its success.
As a speaker, Robbi is a five-foot firecracker who brings style and flare to any conference program. Spending most of her life onstage her presentations are a unique combination of enriching business content delivered with the execution of a world-class performer. Her messages are insightful, jam packed with strategies to enable personal transformation via the relationships in our lives.
Lisa McInnes-Smith
Lisa McInnes-Smith works with audiences to create a shift in attitude, behaviour and direction which helps to improve focus and lift performance within any company. She works with corporations to help improve and increase profitability and productivity.
Able to connect with any audience, Lisa works hard to communicate in a clear, concise manner to ensure that all individuals take something away from her presentation and apply it to their professional and personal lives. She is described as high energy and as a result of her popularity she has been inducted into the International Speaker Hall of Fame, being the first Australian to achieve this.
Lisa’s presentations are described as uplifting, entertaining and interactive and cover a broad range of topics including:
- Attributes that lead to great leadership
- How potential followers can learn to lead
- Important leadership characteristics and how to grow them
- Importance of choosing peer groups and how to build them
- Significance of trust in an environment
- Creating an atmosphere where individuals can flourish
- Fast tracking leadership skills
Our conference dinner will be on Monday night and the theme this year is “White Winter Wonderland”. So get creative and start thinking about your outfit! This year we are supporting White Ribbon and donations will be taken on the night, so bring some loose change.
White Ribbon Mission: To achieve our mission in creating a nation that respects women, in which every woman lives in safety, free from all forms of men’s abuse, we engage in primary prevention. We look to stopping the violence before it starts. Preventing violence against women requires a broad approach involving primary prevention educational programs, engaging men, community services and lobbying for law reforms through our advocacy work.
Further updates to come, so stay tuned!
We have rooms on hold for conference delegates – to book these rooms phone Lynda Coombe from reservations on 03 6311 1055 or email reservations@hgclaunceston.com.au to advise you are booking for the ‘TSAA conference delegate’ rate. Credit card details will need to be provided upon booking for guarantee of room. Booking reference for these rooms is #304475.
