Welcome to the third edition of our TSAA Bulletin for 2019. Here we are, half way through term 2. I hope the term is going smoothly for you and your teams.
This term your TSAA representatives have continued to meet and liaise with DoE Corporate teams and personnel on a regular basis.
We encourage all SBM's to join in their local Network Groups, this is a great way to meet fellow colleagues, share ideas, have mini PL sessions, provide support to each other and collaborate on initiatives and topics of interest. If you are organising a Network Meeting in your area please let a TSAA Executive Member know of the details, wherever possible an executive member will try to attend.
All SBM's are invited to send through any articles of interest, photos or write-ups for our TSAA Bulletins. It is great to be able to share stories and events with our fellow colleagues. These could include special school events, building projects, SBM profiles etc.
We also have been busy planning for our 2019 Conference (see below for further conference details). We are excited with the fabulous guest speakers we have booked in for our conference. We encourage all SBM's to take the time out of your busy schedules to attend our conference in August. It is always a fantastic opportunity to come together as a group, meet and network with fellow colleagues and join in the fantastic program that will be on offer.
Notes from our May DoE Meetings
Relief Absence Management Project; a working party will be established in the coming months with the hope to go live in term 3 – 4. This will include a number of positive changes including simplified processes for relief and additional weeks.
Additional sick leave is available for teachers under their award, up to 20 days, depending on circumstances. Medical information needs to be sent to HR for approval.
Selection panel convenors must obtain a referee report for all external applicants for DoE positions. If you are asked to be a referee when you are on a panel or a convenor it is recommended you do the report prior to the panel short listing taking place and ask other panel members to disclose their short list of applicants first. There is no right or wrong way of writing a selection panel report, as long as it is written in a way so as a non-panel member can clearly see why the successful applicant has been successful.
As a result of a recruitment audit HR are in the process of updating the recruitment and selection panel process. A new selection panel template with some automated fill-ins is to be rolled out later this year.
Fringe Benefits Tax Reporting; information was recently requested from some schools by the Finance team. Unfortunately, this clashed with the Easter Break. It is a requirement that schools report in a timely manner. This should be a straightforward request by going back to school document files and invoices for information.
The Finance Team have had discussions with the PLI regarding setting up a training course on GST for schools aimed at both SBM’s and admin clerks. This would be a face-to-face session with additional back-up training sessions on the intranet.
Other topics of discussion were;
- Debtors letters
- Writing off of bad debts
- Edi reports
The Finance Team will share further updates in upcoming SASP publications.
TSAA Website; https://tassaa.schoolzineplus.com/
Employment Management System (EMS) – Search and Appoint Hints and Tips
There are situations where sometimes an applicant doesn’t appear in the Search results. This may be due to a number of factors. Below are some hints and tips on finding the right applicant at any one time.
Once you have signed into EMS and completed the mandatory filed under Search and Appoint you will come across the Search Option section. The Search Option section is not mandatory and therefore may get overlooked but this section is very useful in finding particular applicants. Below outlines what each option filters:
- No Search options: this is the default search and will return applicants that match the search parameters entered in the previous fields e.g. Sector, Municipality.
- Show me previous applicants that I have appointed: based on the search parameters you have entered, this option will return applicants you have previously successfully appointed to the register role type selected.
- I have an applicant in mind: this is a specific name search.
Note: if the applicant has not registered for the role you have selected, they will not return in the search results.
- Show me similar applicants to an applicant: by selecting this option and entering a particular applicant name, the system will consider other applicants with similar work preferences and return the details in the search result.
Inactive and Unavailable applicants in results
Inactive and Unavailable tick boxes need to be used in conjunction with the above. You might use “I have an applicant in mind” but their profile might be inactive or unavailable and will not show if you do not ticket the appropriate box.
- Include inactive profiles: applicants who have not logged into the system or had any activity for 7 months will have a status of ‘inactive’. Being inactive does not indicate that an applicants details are invalid or expired. It is still possible to offer appointments to these applicants.
- Include unavailable applicants: an applicant can indicate they are unavailable in their application.
- When an applicant is appointed and the process is completed in the Employment Management System (EMS), their unavailability is updated to reflect the duration of fixed term or relief appointment. Appointments to these applicants can still be offered, however you should be aware that they have other obligations.
If the applicant that you are searching for still isn’t appearing in the result this may be due to:
- An incomplete application by the applicant; or
- Expired Registration with: Teacher Registration Board or Registration to Work with Vulnerable People.
If you require further assistance there are step by step QRG’s on the EMS help page that can be found at: https://intranet.education.tas.gov.au/intranet/CSD/HR/Pages/EMS.aspx
If you have any furthur questions in regards to finding an applicant on EMS or other gerneral questions regarding EMS please contact Vacancy and Staffing Services on email@example.com.
Please ensure when you action your VEM approval that you thoroughly read the approval details.
If an approval states a contract is to be generated for one term only, please adhere to the dates approved.
Also, ensure you use the position number related to the VEM in your IOA – this is important to reflect correct costing details in your SAWM profile.
2019 TSAA Conference – 26-27 August, Hotel Grand Chancellor, Launceston
Planning for our 2019 conference is well underway and promises to be an action packed couple of days with amazing speakers, networking sessions & DoE information sessions. We still have some spots to fill so we can finalise the program however things are looking great. Here is a little info about some of our speakers :
Robbi Mack - Heart Beatz
Robbi Mack is the ‘Queen of HeartBeatz’ and has a passion for inspiring and amplifying the potential found in human connection. Robbi empowers people with the tools to integrate our
minds, with messages from the heart. An expert in emotional intelligence she innately understands the importance of self-awareness, self-management, and the power of empathy in becoming our greatest selves.
HeartBeatz lays a foundation for inspired heart-centered leadership. Understanding human connection enhances communication, strengthens teams and builds collaborative high performing cultures. At the core of business is the heart of the people driving its success.
As a speaker, Robbi is a five-foot firecracker who brings style and flare to any conference program. Spending most of her life onstage her presentations are a unique combination of enriching business content delivered with the execution of a world-class performer. Her messages are insightful, jam packed with strategies to enable personal transformation via the relationships in our lives.
Lisa McInnes-Smith works with audiences to create a shift in attitude, behaviour and direction which helps to improve focus and lift performance within any company. She works with corporations to help improve and increase profitability and productivity.
Able to connect with any audience, Lisa works hard to communicate in a clear, concise manner to ensure that all individuals take something away from her presentation and apply it to their professional and personal lives. She is described as high energy and as a result of her popularity she has been inducted into the International Speaker Hall of Fame, being the first Australian to achieve this.
Lisa’s presentations are described as uplifting, entertaining and interactive and cover a broad range of topics including:
- Attributes that lead to great leadership
- How potential followers can learn to lead
- Important leadership characteristics and how to grow them
- Importance of choosing peer groups and how to build them
- Significance of trust in an environment
- Creating an atmosphere where individuals can flourish
- Fast tracking leadership skills
Our conference dinner will be on Monday night and the theme this year is “White Winter Wonderland”. So get creative and start thinking about your outfit! This year we are supporting White Ribbon and donations will be taken on the night, so bring some loose change.
White Ribbon Mission: To achieve our mission in creating a nation that respects women, in which every woman lives in safety, free from all forms of men’s abuse, we engage in primary prevention. We look to stopping the violence before it starts. Preventing violence against women requires a broad approach involving primary prevention educational programs, engaging men, community services and lobbying for law reforms through our advocacy work.
Further updates to come, so stay tuned!
We have rooms on hold for conference delegates – to book these rooms phone Lynda Coombe from reservations on 03 6311 1055 or email firstname.lastname@example.org to advise you are booking for the ‘TSAA conference delegate’ rate. Credit card details will need to be provided upon booking for guarantee of room. Booking reference for these rooms is #304475.